Executive Assistant & Board Liaison

• Status: Full-time
• Location: Washington D.C./DMV area, mostly remote with some travel
• Deadline:  Open until filled (ideal start date in February)
• Salary: $65,000 annually

Overview

Are you an energetic, tech savvy, and highly-organized person who wants to contribute their skills to the movement for social justice? Join our team!

We are looking for someone who approaches their work with a collaborative spirit and commitment to excellence who would enjoy working collegially across our organization with executive team, staff, and Board of Directors, serving as an important member of the team who makes our work of BIPOC power building happen at the day-to-day granular level by levering technology and communications skills to deliver on the details in service of re:power’s executive leadership.

Primary Responsibilities

The Executive Assistant & Board Liaison work in service to our Executive Director, Karundi Williams, supporting our executive leadership to be more productive and effective. Working across our nationally-distributed organization, you will connect all the dots for the ED’s office, proactively managing the details of her needs so that she is always in the right place at the right time, ready to go with the right documents. You’ll collaborate together, to develop and maintain a strategy for managing her commitments so that she has the appropriate balance of time to gather, vision, write, rest, and lead. You’ll also support her in relationship to re:power’s Board of Directors, helping executive leadership make the best use of their time and energy together.

Duties will include:

• Coordinating travel arrangements, including flights, accommodations, ground and public transportation, and meeting schedules for the ED and, from time to time, Board Members, staff, and other key partners and accompanying ED on travel engagements and on-site meetings as needed

• Providing proactive and engaged project management support, meeting with the ED on a weekly basis and more frequently when needed to review commitments, requests, deliverables, appointments, and travel, ensuring that she is prepared 

• Proactively manage the ED’s scheduling and related technical logistics across a wide variety of engagement (multi-org meetings, media and speaking engagement requests, regular staff meetings etc.) and meeting formats (digital, in-person etc,) ensuring that meeting requests are handled with diplomacy and strategy in mind. 

• Support organizational engagement with re:power’s Board of Directors, contributing to productive governance by serving as a liaison, handling calendar management, maintaining up-to-date contact information and bios, tracking expenses, requests, and special communications to and from the Board, and managing meeting logistics including attending and taking notes for all Board meetings, flagging important follow-up items and ensuring that all loops are closed

• Reviewing ED’s correspondence and communications, drafting copy on an as needed basis

• Completing and submitting credit card expense reports, invoice requests, and other accounting-related paperwork for the ED 

• Manage ongoing and ad hoc outreach, engaging with internal and external colleagues to move projects forward with respectful persistence

Qualifications

The ideal candidate will have the following professional and personal qualities, skills, and characteristics. It’s okay if you don’t meet every single requirement!

• 5+ years administrative experience, with some of this  in an organizational setting where your work supports executive leadership, ideally in a non-profit setting.
• An enthusiasm for re:power’s mission and an appreciation for our organizational culture.
  We are a team that believes in the value of collaboration (even when it’s messy!), working hard, communicating clearly, and aiming for excellence while also holding space for joy, compassion, and community care.
• Personal and professional commitment to being an antiracist team member and a willingness to engage in continuous learning on skills for collaborating in a multiracial organization.
• Ability to establish rapport with multiple contributors, bringing a sense of inquiry and curiosity.
• Adept at keeping all stakeholders apprised of relevant information, status of deliverables, and progress towards goals.
• Excellent interpersonal and verbal and written communication skills.
• Strong administrative, planning, and organizational skills including the ability to strategically handle competing priorities and deadlines in a fast-paced and changing environment.
• Impeccable attention to detail and project management skills.
• Capable of working independently with strong self-initiative.
• Impeccable discretion and confidentiality.
• Experience with technology and ability to keep current with the latest organizational and communications tools (e.g. Google Suite; Excel; Airtable; Slack).
• A strong work ethic with a calm and relaxed demeanor, even in times of stress.
• Willingness to work non-standard hours, including weekends and travel when required. You will travel to accompany Karundi between 3–5 times per year at minimum and are expected to travel to board meetings, senior team retreats, and other on-site meetings as needed.

All re:power employees are required to show evidence that they are fully up-to-date with their COVID-19 vaccinations. re:power will consider requests for reasonable accommodations, as required by law. Although re:power is a nationally-distributed, remote organization that appreciates the use of technology, we also believe in the power of gathering, both through our in-person trainings and our purposefully-designed staff spaces. Due to our requirements for travel and our commitment to gathering, re:power also has a duty to provide and maintain a workplace free of known hazards. With this in mind, re:power has adopted a COVID-19 vaccination policy to safeguard the health of its employees, their families, our partners and visitors, and the community at large from the risk of exposure. To learn more about our COVID-19 policy, please see our Careers page.

Compensation & Benefits

Compensation for this position is an annual salary of $65K. In an effort to counter pay inequality, the Executive Assistant starting salary is nonnegotiable and benchmarked to competitive markets in the nonprofit sector. re:power offers a comprehensive benefits package with excellent/health/life/disability insurance, including these and other employment-related benefits:

• 90% employer-paid health and dental insurance premiums for staff and their families;
• 100% employer-paid life and disability insurance;
• Exceptionally generous and flexible paid time off;
• 401k retirement benefits with a 4% employer match;
• FSA enrollment;
• 12 weeks of paid parental leave;
• 12 weeks of paid sabbatical leave after 5 years of FT employment.

Application Deadline and Instructions

This position is open until filled, and applications will be reviewed on a rolling basis. We would ideally like to hire someone in February.

Click the button below to apply. In your application, upload a resume along with a cover letter that includes answers to the following two questions:

1. What is one of your favorite tools or strategies for helping bring or maintain organization in a workplace setting?
2. Why would you like to work in support of re:power’s leadership?

We welcome applicants to also include additional relevant samples of their previous work—written reports, links to web-based publications, curriculum, meeting agendas, grant proposals, event invitations, podcasts, pitch letters, press releases, videos—and any other materials demonstrating communication skills or subject matter expertise are welcome, but not required at this stage.

Hiring Process

Nonprofit talent agency People Power is the search partner for this hire. We appreciate your time and interest in contributing your talents to re:power’s mission. Thank you! You will receive an email auto-reply to your application. We wish we could respond personally to all applicants, but only those chosen to interview will be contacted. Please do not contact re:power directly to inquire about the status of your application.

Selected applicants will be invited to an initial brief screening interview via phone. Finalists will then be invited to 1–2 longer-form interviews via video with members of re:power’s executive, director, and staff team. You may also be asked for writing and/or work samples and/or to meet informally with additional team members.

We welcome your interest and feedback. If you would like to make a confidential inquiry and/or have questions regarding your qualifications for this position, compensation or benefits, our process or internal timeline for hiring, or suggestions for how to improve this announcement or the opportunity itself, please email Kate Brumage at People Power: kate@peoplepowerproject.org

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re:power is an equal opportunity employer. We eagerly invite people of color, Native American and Indigenous people, immigrants, women, genderqueer and nonbinary people, LGBTQ people, people with disabilities, and others to apply for all open positions at re:power.

re:power offers a lively and highly rewarding professional environment; we are committed to creating a world where our lived experiences, perspectives and ideas are fully represented and that starts first within our organization. This position can be located anywhere in the United States convenient to regular travel.